Student Management Module Guide

Admin Panel > Student Management

The "Student Management" module is one of the core features of the LOL Online Learning Platform, designed specifically for academic and administrative staff. It includes functionality for creating, importing, searching, and editing student records, as well as maintaining parent information. The module supports large-scale data batch operations, greatly simplifying daily administrative workflows, enhancing efficiency and data accuracy, and ensuring that educational resources and communication targets are always up-to-date.

Feature Overview

Student Submodule

Admin Panel > Student Management > Students

Student Search

Quickly search for student data using criteria such as class, account ID, name, gender, or phone number. Results are instantly displayed for efficient access and action.

Import Student Data

Administrators can download an Excel template provided by the system, fill in student name, account, gender, contact phone number, and class, and then import the file. This significantly reduces manual data entry time.

Student List

The data table displays the following fields:

• Student ID
• Name
• Class
• Gender
• Home Phone / Mobile Phone
• Permission Level
• Account Expiration Date
• Remaining Points
• Top-up History (including date and point amount)

Each record includes action buttons for quick editing.

Parent Submodule

Admin Panel > Student Management > Parents

Description

This submodule allows for adding, editing, and deleting parent records associated with students, ensuring contact details are always accurate and timely.

• Each student can be linked to one or more parents.
• Parent fields include name, mobile number, landline, email, and relationship.
• Any updates made here will also synchronize with the messaging and notification modules.

Step-by-Step Operations

Managing Student Data

1. Click on the "Students" tab to view the full list.
2. Use the search bar to filter by class, name, or account ID.
3. Click the "Import" button in the top right to upload an Excel file.
4. Review or update student details, such as contact info, remaining points, and expiration date.
5. Click the edit icon next to a student record to make changes.

Managing Parent Data

1. Switch to the "Parents" tab.
2. Click "Add New" to enter parent details and link to a student.
3. Use the "Edit" or "Delete" buttons to manage existing records.
4. Save changes to immediately update linked modules.

Use Case Examples

• Before the start of a semester, staff import full student and parent lists via Excel.
• Admin staff query student lists by class to confirm attendance and contact information.
• When a parent’s contact changes, staff update the information in real-time to prevent missed communication.
• For expiring student accounts, expiration dates are extended in batch.
• Parents request point history, and administrators quickly access the record via the student list.

Frequently Asked Questions (FAQ)

Q1: What should I check if importing student data fails?

A: Ensure the file matches the required column format and order provided in the template. Do not leave essential fields like account or name blank.

Q2: What if a student cannot log into the platform?

A: Confirm that the account is still within the validity period, not deleted, and the credentials are entered correctly.

Q3: Can I delete multiple students at once?

A: Due to data safety, the system only allows individual deletions. For bulk removal, please back up the data first.

Q4: Why do deleted students still appear in reports?

A: Historical data is retained for reporting and auditing purposes even after account deletion.

Q5: Is there a limit on the number of records per import?

A: It is recommended to import no more than 500 records at a time to ensure system stability and successful processing.

Q6: Can I top up student points directly from the backend?

A: Yes. Open the student’s edit page, enter the top-up amount, and save.

Permissions & Security Notice

Access to the Student Management module is restricted to users with academic or administrative permissions. To protect sensitive data, regularly review user access permissions and avoid sharing accounts.